If you’re a long–term client or follow us on social media, you’ll know that one of the services we offer is storage. Blog posts of the past look at what we offer and why a high tech storage facility such as ours is important. With the inevitable August slow down only a couple of months away (we could write another blog post on how quickly that has come around!) now is a great time to think about whether your office space could do with a clear out and when to do this. And if you thought that gaining more space is the only benefit of outsourcing your business storage to a secure, offsite document storage facility then have a read of our top 3 (other) reasons.
Be more in control of your data
We’re a year into GDPR and making sure that you know where your data is stored, who has access to it, and your business process in the event of a ‘right to be forgotten’ request is crucial. Outsourcing your record storage to a secure offsite facility that offers properly indexed storage to your specifications, along with 24 hr access, means that you can remove any non–essential or regularly accessed documents to your chosen storage facility and feel confident that should you need to, you can access these documents swiftly and easily.
Offer a more efficient service to your clients
We all know the phrases ‘time is money’ and ‘money well spent’ and both of these ring very true when it comes to outsourcing your storage. Doing your research and paying for the right, well maintained, external storage will not only save you time personally through greater knowledge of which files are where, but will also allow save you time when dealing with clients, creating a more efficient and streamlined customer service. We can all think of more beneficial tasks for our employees than searching through seven years of data!
Provide a robust disaster recovery plan
These days, with many secure offsite document storage facilities such as ourselves offer climate controlled warehouses, many items such as hard drives, media tapes and other hardware item can be safely stored in the knowledge that the item won’t deteriorate. Making sure that your business has backed up essential data, and is storing this in a separate location, is a key part of a successful disaster recovery plan. Not to mention many storage sites have 24 hour CCTV, alarm systems including fire detections, and quite often onsite personnel which all work to ensure your key data is secure at all times.
Outsourcing storage to a secure, offsite document storage facility
We hope you have enjoyed reading our top 3 reasons for outsourcing storage to a secure, offsite document storage facility. If you’d like to read more about what we offer, head over to our Business Storage page, or alternatively pop us an email at firstname.lastname@example.org or give us a call on 020 3234 0090.
Here are some other related posts you may be interested in reading:
Re-charge and Organise Downtime – Is it time to use a secure document storage facility?
3 Benefits of Business Storage
Making space . » Offsite Archiving
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