Our last blog post looked at how digitising your documents could help to free up office space and assist with adherence to the new, Covid Secure, regulations. Since then, we’ve had a number of enquiries as to how we are best placed to help when it comes to going paperless and digitising documents, so we thought we’d put it together in a handy blog post!
At TipTop Media we use Kodak Capture Pro to scan and index our clients’ files. Kodak Capture Pro has a number of enhanced features: Double Data Indexing works to eliminate indexing errors, Intelligent Quality Control ensures that image quality is at optimal levels, and for those confidential documents, the option is available to convert documents to a password protected and encrypted PDF, allowing you to choose who can access what and when.
In terms of what we scan, no document is too big or too small! From simple text documents, to your archived promotional materials and official certification documents, our experienced in-house team will make sure that each and every document receives the same level of attention and detail.
Once your documents have been scanned, we will return the paper documents to you along with the digitised documents on your choice of hard drive, usb, cd or we’ll upload to the cloud. We also have an indexing option available, where we index your documents according to the system you prefer, meaning that all your documents really are just a click away.
Should you wish to retain your documents, we also offer a storage facility in our climate controlled warehouse with 24 hour security. This means that in the event of a fire or flood in your own offices, you will still have copies of essential paperwork in a second location.
If you don’t wish to have your physical documents back in the office, we offer secure confidential document destruction through our closed loop paper recycling service. This means our clients can rest assured that their documents have been securely destroyed while also minimising the impact on the environment. Our company is fully ISO 27001:2017 certified, which verifies that our working practices when it comes to information security are of an internationally high standard.
And if you’re still on the fence when it comes to digitising, have a read of our blog post from way back in 2014 with our Top 3 Reasons for digitising your documents (all still relevant)!
Here are some other related posts you may be interested in reading:
Scanning will help with social distancing regulations
Recycling during lockdown
Should your business go digital?